DOST Core Group

ABOUT US

Pursuant to Republic Act 7687, known as the Science and Technology Scholarship Act of 1994, the Department of Science and Technology through the Science Education Institute implements the S&T Scholarship Program.  The Scholarship Program awards 3,500 slots each year.  In Metro Manila, majority of the qualifiers for baccalaureate degrees enroll at the University of the Philippines-Diliman. Almost 1,500 scholars under the care of the UP-DOST Core Group receive a tuition subsidy of P 6,000.00 each per semester.

The UP-DOST Core Group also oversees yearly activities meant to enhance the performance of the scholars. These include the Summer Orientation and Enrichment Program (SOEP), an activity for incoming freshmen scholars; and the Summer Practical Training (SPT), an on-the-job training program for graduating scholars in the industry related to their respective courses. The office maintains a computer-based monitoring system to facilitate a reliable tracking of the academic status of the scholars. The UP-DOST Core Group also serves as liaison office for the facilitation of the release of funds due to scholars.

GOALS

A Programs:

  1. Monitoring the academic performance of the DOST scholars enrolled in UP Diliman
  2. Release of financial assistance to the scholars such as monthly stipends,  book allowance and subsidy of tuition fees

B. Services:

  1. Computerized database of scholars’ academic records and scholarship status which facilitates accurate monitoring and evaluation of the scholars performance
  2. Use of this database to facilitate the DOST scholarship during enrollment period
  3. Informal counseling to troubled scholars to help them resolve issues affecting their scholarship/academic performance
  4. Prompt response to telephone and personal query from the scholars and their parents
  5. Liaison work to concerned offices (Accounting Office, COA, Landbank, and DOST-SEI) to ensure unhampered release of financial assistance to the scholars
  6. Yearly implementation of the STLAP (Science & Technology Learning Assistance Program) through the SOEP (Summer Orientation & Enrichment Program) for incoming freshmen scholars and the SPT (Summer Practical Training) for junior and senior levels
  7. Rental of computers installed with office suites, internet and printing access charged at the minimum rate
  8. Digital archiving of documents

SCHOLARSHIPS

  • R.A. 7687 Undergraduate S&T Scholarship
    The enactment of the Science and Technology Scholarship Act of 1994 is a glaring proof of the government’s promise to promote the development of the country’s science and technology human resources in line with economic development and to provide the capability required in the areas of research, development, innovation as well as their utilization.

    The scholarship reaches out to poor, talented and deserving students desiring to pursue baccalaureate degrees in science and technology along identified priority areas in selected higher education institutions in the country.

  • Junior Level Science Scholarship-Merit
    This program was initiated in 1991 with the purpose of increasing the number of qualified undergraduates who will be tapped to pursue graduate courses.

    The scholarship is awarded to qualified third year college students who are enrolled in priority engineering courses and other basic and applied sciences and provides for the remaining two or three years of study.

  • DOST-SEI Merit Scholarship
    This program is the precursor of all S&T scholarships of DOST. It originated from the “Science Talent Search” which begun in 1958 when the National Science Development Board (NSDB), the forerunner of DOST, was created.

    The first set of awards consisted of 10 slots, which gradually increased through the years. The program has produced leaders and decision-makers in various areas of S&T in government, the academe and private industries.

    Less than 300 scholarships slots are available every school year.

PRIVILEGES

Scholarship Privileges

RA

Stipends

Book Allowance

Tuition Fee

Physics, Geology, Mining Eng’g

5000.00

2500.00

6000.00

Other Discipline

4000.00

2500.00

6000.00

Clothing Allowance

500.00 ( outright grant given during 1st year only)

MERIT

 

 

 

Physics, Geology, Mining Eng’g

 

 

 

Special

2825.00

2500.00

6000.00

Partial

3150.00

2500.00

6000.00

Full

5000.00

2500.00

6000.00

Other Discipline 

 

 

 

Special

2200.00

2500.00

6000.00

Partial

2400.00

2500.00

6000.00

Full

4000.00

2500.00

6000.00

Clothing Allowance

500.00 ( outright grant given during 1st year only)

 

SCHOLARSHIP OBLIGATIONS

Along with the scholarship privileges, come certain duties and obligations. You must know these scholarship policies by heart.

  1. Open an e-account with the Land Bank of the Philippines (LBP) and submit your account number to DOST-SEI or DOST Regional Office immediately.
    1. You shall be endorsed to a designated LBP branch to open an e-account.
    2. All financial assistance except for the tuition fees are released to you through your LBP bank e-account.
  2. You must comply with the grade requirements at all times.

    First Year: An annual weighted average (2 semesters/3 or 4 terms) of 2.75 or better if you are enrolled in the UP System; 2.5 or 85% or better if you are enrolled in another college/university and no failing grade in any academic subject for all semesters/trimesters/quarter terms or summer term.

    Second Year: A semestral weighted average of 2.75 or better if you are enrolled in the UP System; 2.5 or 85% or better if you are enrolled in another college/university and no failing grade in any academic subject for the semester/trimester/quarter term or summer term.

    Third, Fourth & Fifth Years: Passing grades in all academic subjects provided that you take the regular load and complete the course within its prescribed period.

    The National Technical and Selection Committee (NTSC) may recommend the continuation of the scholarship grant on a case to case basis for a graduating scholar or a scholar who fails to meet the grade requirement but in good academic standing during the preceding years of his/her scholarship.)

    For your guidance, please refer to the action taken should you incur any of the following academic deficiencies:

    Grade Deficiency

    Action on Scholarship


    First Year (Annual Evaluation)

     

    1 grade of 4.0/INC at the end of 2nd sem

    To suspend

    1 grade of 5.0 /F

    To terminate

    GWA below requirement

    To terminate

    Dropped more than 3 units

    To suspend

    Grade of 4.0/INC and 1 grade of 5.0 in a sem

    To terminate


    Second Year (Semestral Evaluation)

     

    GWA below requirement

     

    by 0.01-0.09

    To suspend

    by 0.10-above

    To terminate

    1 grade of 4.0/INC

    To suspend

    1 grade of 5.0/F

    To terminate

    Dropped more than 3 units

    To suspend


    Third/Fourth Year

     

    1 grade of 4.0/INC

    To continue

    1 grade of 5.0/F

    To suspend

    Second grade of 5.0/F

    To terminate

    2 grades of 5.0 in a sem

    To terminate

    Dropped more than 3 units

    To suspend


    Graduating Year

     

    2 grades of 4.0/INC

    To suspend

    Second grade of 5.0/F

    To suspend

    2 grades of 5.0/F in a sem

    To suspend


    • In any of the above cases, you may want to appeal for the continuation of your scholarship through a letter where you can cite reason/s why you acquired the academic deficiency/ies. Reconsideration is granted on a case to case basis.
    • Submit a report of your grade at the end of the semester despite the fact that you may have incurred academic deficiency(ies) so your scholarship status can be properly assessed.
    • You shall be issued a DOST-SEI memorandum regarding the status of your scholarship grant based on the evaluation of your academic performance.
  3. You must enroll in the regular academic load for each semester/term as prescribed in your curriculum/program of study.

    COMPLETION OF THE COURSE EARLIER THAN THE PRESCRIBED PERIOD
    A scholar who graduates earlier than the prescribed period of his/her course gets the following incentives:

    • Monthly stipends due him/her in the remaining semester/s of the course subject to the availability of funds and the existing accounting and auditing rules.
    • The period of service obligation that will be required of him/her will be equivalent only to the period it took him/her to complete the course.
    • You can be allowed to drop one 3-unit subject in a semester with the permission of DOST-SEI/DOST Regional Coordinator/University Coordinator.
    • Submit a copy of the official dropping slip duly approved by the proper school authority.
    • If your scholarship is suspended because of an underload, it can be reinstated after you have enrolled and passed a regular academic load in the following semester.
    • If you are underload during a regular semester, you are advised to enroll in summer so you can catch up and enroll in the regular load by the next semester.
  4. You must submit promptly the following required reports:
    • Land Bank e-account number - before the first semester in your first year. (You want to receive your stipends right?!)
    • Submit a report of your grades at the end of the semester despite the fact that you incurred academic deficiency(ies) in your scholarship status can be properly assessed.
    • Periodic Reports
      1. Registration Form - at the beginning of the semester/trimester/quarter term
      2. Report of Grades (in all the subjects you enrolled in) - at the end of the semester/trimester/quarter term
      3. Special Reports - include curriculum or program of study; travel/s abroad; summer practical training reports; problems encountered; changes, if any, in field of study, school, home address, civil status, legal guardian; comments which may be relevant to your study; and such reports that may be required from time to time
      4. Yearly Reports - accomplishment report on academic/professional advancement due on or before 30 December every year after graduation for a period equivalent to the number of years you enjoyed the scholarship
    • Graduating With Honors
      A scholar who graduates with honors is awarded the DOST-SEI Academic Excellence Medal during a recognition ceremony dubbed, "In Touch With Excellence" in July as part of the National Science and Technology Week.

     

SUPPORT PROGRAM

DOST-SEI wants you to succeed in your academics as well as ensure your holistic growth as a person. The Science and Technology Learning Assistance Program (STLAP) is a year-round program designed to:

  • Help you assess and enhance your intellectual potentials and Psycho-Social skills;
  • Equip you with coping skills needed in college study; and
  • Inculcate in you time-honored values such as social responsibility, leadership, academic excellence and personal integrity.

Summer Orientation and Enrichment Program (SOEP)

The Summer Orientation and Enrichment Program (SOEP) is a month-long program for incoming RA 7687 freshman scholars. It is conducted every May from Monday to Friday, 8:00 A.M. to 5:00 P.M.
It has 2 main components, namely:

  • Refresher Courses in English and Math
  • Study Management Seminar-Workshops: Coping with College Life, Stress Management, Time Management/Priority Setting, Study Improvement Skills and Learning Styles

Summer Practical Training Program (SPTP)

To enrich your practical experience along your field of specialization, you must undergo practical training. Below are guidelines of the program.

  1. If you are a Junior or a Senior scholar in good academic standing, you are required to undergo practical training. If you have any academic deficiency, you will be allowed to do so only if the deficiency is cleared by the end of the second semester prior to the training period.
  2. You shall undergo training for a minimum period of six (6) weeks within the months of April and May equivalent to 240 hours.
  3. Training shall be along your field of specialization. It may be with a government agency or a private company. DOST-SEI shall provide you with a maximum of three (3) referral letters upon request.
  4. You may train in an agency/company located in Metro Manila, in the region where you are temporarily residing, or in your home region.
  5. If you have to travel from residence/place of study to the place of training (in another province), DOST-SEI shall reimburse your one economy round trip actual transportation fare upon submission of original tickets. You should arrange your own accommodation.
  6. You must inform DOST-SEI/DOST-Regional Office (DOST-RO) regarding your definite plans for the SPTP and submit to DOST-SEI/DOST-RO the complete name and address of your training agency/company and the name and official designation of your training supervisor at the start of the training.
  7. Your training agency/company shall designate a training supervisor to:
    • Design a program of activities for your training (a copy of which is to be submitted to DOST-SEI/DOST-RO at the start of your training and you should retain a copy for your guidance);
    • Orient you regarding office rules and regulations;
    • Assign duties and responsibilities or discuss the output expected of you at the end of the training;
    • Assist you if problems and difficulties arise from the training;
    • Sign your Daily Time Record (DTR); and
    • Evaluate your performance.
  8. The training agency/company may execute a training agreement and liability waiver with you, if deemed necessary.
  9. You must submit the following documents to DOST-SEI/DOST-RO at the end of your training:
    • Two copies of DTR duly signed by your supervisor
    • Your supervisor's evaluation of your performance
    • Your own evaluation of your training
  10. Stipends will be provided after you have submitted the above-mentioned documents. If you have completed the 240 hours training period, you will be released 2 months stipend. However, if below the required training period, a corresponding deduction to your stipend will be made.
  11. If your training agency/company provides allowance, you may receive it as additional support. Giving of training allowance by training agency/company is, however, not obligatory.
  12. You must follow the official time of the training agency/company. In case where flexible time is allowed, a certification duly issued by your training supervisor must be submitted to DOST-SEI/DOST-RO.            

SUPPORT GROUP

  • LEARNING RESOURCE CENTERS (LRCs)
    For example, UP Diliman, 2 LRCs: DLRC 1 is located at the 3/F National Engineering Center (NEC) while DLRC 2 is at the Kamia Residence Hall. In both centers, you can have access to a wide range of educational CD-ROMs, computer facilities, sample exams, tutorial sessions, and learning modules in science, mathematics and engineering.
    The UP (Diliman) Core Group holds office at the latter center.

  • UP-DOST SCHOLARS' ASSOCIATIONS
    It will be helpful if you establish support system with your fellow scholars. Scholars in some schools have banded together and formed associations or societies. These organizations conduct activities such as tutorials, science competitions, socialization events, science exposure trips, community immersions-all aimed at enriching your academic and personality development.

  • OFFICE OF COUNSELING AND GUIDANCE (OCG)
    The Office of Counseling and Guidance (OCG) is one of the services universities/colleges provide to their students. If at any point in your college life, you experience adjustments problems, academic difficulties or personal crises, you may seek the help of the OCG; Do not hesitate to approach a counselor or it can get too late for you.

  • SCIENCE & TECHNOLOGY SCHOLARSHIP DIVISION (STSD)/SEI
    The Science & Technology Scholarship Division (STSD) of SEI is the implementing division of the Undergraduate Science & Technology Scholarship Programs. It holds office at the Second Level, Philippine Science Heritage Building, DOST Compound, Bicutan, Taguig City from Monday to Friday, 8:00 AM to 5:00 PM and can be contacted through the following numbers:
    Phone: 839-0083; 837-1333; 837-2071 to 82 local 2382
    Fax: 839-0086 or through the e-mail address: seischolarships@gmail.com.

FAQs

  • Why are the other scholars getting their stipends but mine is still unavailable?

Check if you have submitted the required documents/reports to DOST-SEI/RO/UCG/UC at the start of the semester and/or whether these have been received. If not, send another copy.

  • Math 17 is too difficult for me. I am afraid of getting a 5.0 and losing my scholarship. What can I do?

First, ask yourself if you have studied hard and exerted your best efforts on the subject. Attend tutorial sessions. If none is available, you may request one to be organized by the UCG/UC or scholars' association.
If you are enrolled in UP, there are Learning Resource Centers in the campus that provide tutorials in addition to self-learning modules, selected books and educational CD-ROMs.

  • I wish to join an organization. Will this be in the way of my scholarship and studies?

Joining an organization is a personal decision. There are advantages as well as disadvantages. Before deciding to join, you must ask yourself whether you can handle your studies and your responsibilities in the organization without jeopardizing your studies and consequently, your scholarship.

  • I am a freshman RA 7687 scholar taking up BS Physics. At the end of the first semester, I found out that I am no longer inclined to it. Can I shift to another S&T course?

Yes, you can shift to other priority courses under the RA 7687 Scholarship Program. If you have decided on a non-Physics course, you will have to pay back the difference in the stipend.
Please see the scholarship policy and requirements on course shifting.

  • I am a Merit scholar at UP enrolled in BS ECE. I want to pursue the same course but my family is moving to Cebu City. Can I transfer to the University of San Carlos (USC) in Cebu City?

Yes, you can. The ECE course at USC is among the priority courses under the Merit Scholarship Program. What you have to do is seek admission at USC for the said course and at the same time, write a letter to DOST-SEI requesting for approval of the transfer. If both are approved, you must comply with the transfer requirements of the school you are leaving and that of USC.
Please see pages 15-16 for the DOST-SEI scholarship policy and requirements on school transfer.

  • I am an RA 7687 scholar enrolled in BS Computer Science in a Metro Manila school. I am finding it hard to meet my expenses despite the financial assistance I get from my scholarship. I want to go back to my home province and enroll there. Will I be allowed?

Yes, provided you will enroll in BS Computer Science or any of the DOST priority courses under RA 7687 S&T Scholarship Program in a DOST-SEI identified school.

  • Next semester, I plan to enroll in a non-DOST priority course. What happens to my scholarship?

If you shift from a DOST priority course to a non-DOST priority course while still under the scholarship, it will be considered willful abandonment of the scholarship. Hence, you will be required to refund the total financial assistance released to you plus 12% interest.

  • My teacher gave me a grade of 4.0. Will I lose my scholarship?
  • No. You may appeal for the continuation of your scholarship. If your appeal is meritorious, your scholarship will be put on a suspended status and consequently, your scholarship privileges will be placed on hold. This means that you will have to pay your tuition fees in the succeeding semester and will not receive any of the allowances.

For your scholarship to be reinstated, you must pass the same subject and all the other academic subjects you enrolled in the following semester and comply with the average requirement. All your benefits will be restored effective the date of suspension. Make sure you keep your Official Receipt for the school fees because you have to submit it for said fees to be reimbursed.
If the sanction is SUSPENSION, give your best effort to pass all subjects including the subject where you incurred the failing mark in the succeeding semester.
If it is a TERMINATION, then you lose your scholarship forever. Do not lose hope though. You can consider this a learning experience and correct your mistakes and do better in the future. Good luck in your future endeavors!

  • I am a continuing scholar. I got a notice from the Registrar that my tuition fee has not been paid. What should I do?

Inquire with the Registrar if you were included in the Bill of Matriculation submitted to DOST-SEI/RO/UCG/UC. If not, request the Registrar to bill DOST-SEI/RO/UCG/UC for school fees not to exceed P6,000.00 per semester/term.

GUIDELINES ON TRAVEL ABROAD

You may have an opportunity to travel outside the country while still under the scholarship or while rendering your service obligation.

a. Inform DOST-SEI in writing re-your plan to travel outside the country including information on your destination, dates and purpose of travel.
b. You will be advised on how much bond you are to post, the amount of which is equivalent to the total financial assistance you have received as of the date just prior to your travel plus 12% interest.

  1. For travel outside the country for a period of less than a year: You may either post a cash bond with the DOST-SEI Cashier, surety bond with the Government Service Insurance System (GSIS) or execute a Deed of Undertaking.
    • You will have to execute a Supplemental Agreement with DOST-SEI for the surety bond.
  2. For travel of a year or longer: You are to post a surety bond with GSIS.
  3. If you will be sent by your employer outside the Philippines for training or short term job related activity/ies or to represent the country in a competition, you may submit a letter of guarantee from the sponsoring company or recognized organization provided that said letter states "Should the scholar fails to return in the country after the declared dates of travel, the (company) guarantees the refund to DOST-SEI the amount equivalent to the period left unserved of the said scholar."

c. Submit a photocopy of the Official Receipt (OR) (for cash bond/refund of scholarship), the original copy of the surety bond or Deed of Under taking to DOST-SEI and you will be issued a clearance letter addressed to the Bureau of Immigration (BI), Department of Foreign Affairs (DFA) and National Bureau of Investigation (NBI).

d. Securing Order to Travel Outside the Country from the BI

  • Present the DOST-SEI letter bearing the SEI dry seal at the Legal Division of the Bureau of Immigration (BI), Magallanes Drive, Intramuros, Manila.
  • Secure an Allow Departure Order (ADO)/Lifting Order (LO) issued by the BI Commissioner. The BI charges a fee for the issuance of the Order.
  • To secure ADO/LO, you are advised of the following:
    • Submit to BI your application for the Order, together with the DOST-SEI clearance, at least three (3) days prior to your intended date of departure.
    • Attach to your application photocopies of your confirmed tickets.
    • If you will post a surety bond, you and your parent shall execute a Supplemental Agreement with DOST-SEI.
  • Present this Order at the BI Desk at the international airport when you check in for your flight.

e. Retrieval of Bond Upon Return to the Philippines

  • For those who post cash bond: Together with the travel reports, surrender the original Official Receipt (OR) of the bond for processing of the reimbursement of the amount you posted. Processing period may take about ten (10) working days.
  • For those who post surety bond: Upon submission of the travel reports, you will be issued a DOST-SEI endorsement for the cancellation of the bond that will enable you to retrieve the cash or any collateral you posted.

Should you decide to surrender the bond as refund for the financial assistance you received as a scholar to secure a final clearance from the scholarship program, you must signify this intention in writing and DOST-SEI will issue you a final clearance.

f. Submission of Travel Reports
Within a month after return to the country, you must report to SEI in writing or in person and submit the following documents:

  • Clear copies of the pages of the passport bearing your picture and identity and BI markings of departure from and arrival in the country. Present original passport for verification of these pages.
  • Certificate of Return to be issued by your guarantor, if scholar/scholar-graduate traveled on company/recognized organization guarantee.

MORE TIPS

  • Submit promptly clear, legible photocopy of the required reports. Present the original copy of the same for verification. The cause of delay in the release of allowances is usually the late or non-submission of these requirements.
  • Keep a file of all the documents pertaining to your scholarship including the reports that you submit.
  • When you submit a report, make sure that you have a second copy wherein an acknowledgement of its receipt can be noted by the receiving party with the following information - his/her name and phone number. If you mail the report, make sure it is a registered mail and keep your receipt.
  • Follow up the release of your financial assistance only after you have checked your bank account and you are sure you have submitted all the requirements.
  • Follow-ups should be done with courtesy. Please give your name, year of award, scholarship program, course and school when you introduce yourself.
  • When you go to DOST-SEI for any transaction according your scholarship, please wear the appropriate attire and observe the proper office decorum.
  • Have a goal. Aim for the highest that you can attain.
  • Give your best effort. You belong to the top 5% of the youth in your batch and thus, your potentials to succeed are great. The talent is there, nurture and enhance it and you can only be heading for the top!